Wedding Day of Coordinator

You deserve to enjoy your wedding day—not manage it. We'll handle the timeline, vendors, and details so you can focus on making memories.

At the Initial Meeting we will go over

  • Review wedding vision: discuss style, color palette, key moments, and must-haves to ensure your day reflects your personality.

  • Review contracts/vendors: confirm vendor services, arrival/setup windows, and contract details to prevent surprises.

  • Discuss priorities and problem areas: identify top priorities (e.g., photography timeline, family logistics) and potential challenges so we can plan solutions.

  • Go over timeline expectations: outline a realistic day-of flow and expectations for timing and transitions.

we will handle Vendor Communication Coordinator contacts and confirmations:

  • Venue

  • Photographer

  • DJ/Band

  • Florist

  • Caterer

  • Bartender

  • Rentals

  • Cake baker

  • Hair & makeup

  • Confirm arrival/setup times

  • Confirm emergency and day-of contact numbers

  • Confirm final logistics, load-in/load-out procedures, power/water access, and any venue restrictions

Timeline Creation

We build a detailed, vendor-ready timeline for your wedding day:

  • Ceremony timeline (processional, vows, recessional)

  • Reception timeline (grand entrance, first dance, toasts, cake cutting)

  • Vendor timeline (vendor arrival, setup windows, vendor breakdown)

  • Setup timeline (when and how decor and rentals are staged and installed) Example timeline items included:

  • First look

  • Family photos

  • Cocktail hour

  • Grand entrance

  • Toasts

  • Cake cutting

  • Dancing

  • Exit/send-off

At the Final Venue Walkthrough

  • Walk the venue with the couple to confirm layout and traffic flow

  • Confirm décor placement, ceremony and reception layouts, and photo locations

  • Discuss setup logistics including parking, loading zones, and staging areas

  • Finalize any day-of adjustments and accessibility considerations

Post-Wedding / End of Night Duties

  • Pack and secure décor items

  • Collect gifts and cards and designate a safe place for them

  • Vendor checkout: confirm all vendors have completed breakdown responsibilities

  • Final walkthrough with venue to ensure nothing is left behind

  • Coordinate rental pickups and ensure rental items are returned or staged for vendor pickup

Investment

  • Pricing starts at $800+ depending on scope, guest count, number of vendors, travel, and any add-ons.

  • Final quote provided after initial meeting and venue details are confirmed.


Work With Us
Wedding planning desk with a pink and blue color theme, featuring a flower vase with pink roses and blue flowers, a wedding checklist on a clipboard, a walkie-talkie, a pink planner, a pink notebook, a cup of coffee, a candle, gold paper clips, and a note saying "You got this!"